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Business setup quotation template

A clear structure for UAE company formation quotations, with example lines that use verified government fees and their sources, how to handle VAT, and suggested terms. Copy it, or build the same quotation with your branding in our free generator.

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The 10 sections

Section	What to put in it
1. Header	Your logo, company name, address, phone, email and VAT TRN (if registered). Quotation number, date and "valid until" date.
2. Client	Client name and company. Keep contact details off any version you share publicly.
3. Scope	Setup type (mainland, free zone or offshore), emirate, licensing authority or zone, business activities, number of visas and office type.
4. Government and authority fees	Charges set by authorities, shown at cost. Name the authority and keep a source for each amount.
5. Licence and registration	Licence package or trade licence fees, registration and company documents.
6. Visas and immigration	Establishment card, then per-visa costs with the quantity equal to the number of visas.
7. Office	Flexi desk, shared or private office, and tenancy registration where needed.
8. Your service fee	Your professional fee, described by what you will do.
9. Totals	Subtotal, VAT 5% on VAT-able lines only, grand total.
10. Notes and terms	What is included and excluded, documents needed, timeline, payment terms, validity.

Example lines

These government fee lines are taken from our verified UAE government fee list (checked 25 Oct 2026). The other amounts depend on your client’s case, so they are left for you to fill in.

Line	Amount	Price source
Trade name reservation (Dubai mainland, DET)	AED 620	Official www.investindubai.gov.ae
Ejari tenancy contract registration	AED 177.75 online (Dubai REST app or DLD website); AED 220 at Real Estate Services Trustee Centres	Official dubailand.gov.ae
Emirates ID: new card for residents	AED 100 per year of residence + AED 100 smart service fee	Official icp.gov.ae
New work permit from overseas: application fee	AED 50	Official www.mohre.gov.ae
Licence package / trade licence	From the authority’s current price list	Your price
Visa costs × number of visas	Per the issuing authority	Your price
Professional service fee	Your fee (+5% VAT if registered)	Your price

Fees change and some depend on the case. Check the source page before you send a quotation. Information only — not tax or legal advice.

Suggested terms

Adapt these to your firm. Have your own terms reviewed by a legal adviser.

Government, authority and free zone fees are charged at cost and may change without notice; the amounts payable are those in force on the date of payment.
Our service fee covers the work described in this quotation only.
Visa approvals and bank account opening are decided by the authorities and banks and cannot be guaranteed.
This quotation is valid until the date shown.

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Frequently asked questions

What should a business setup quotation include?

Your company details and the client's, a quotation number and date, the setup type and authority, activities, number of visas, itemised fees grouped by type, VAT, the total, a validity date, what is included and excluded, and your terms.

Should government fees include VAT?

Government fees passed on to the client at cost are usually shown without VAT, while your own service fee is subject to 5% VAT if you are VAT registered. Treatment can depend on how you invoice, so confirm your position with a tax adviser.

How long should a quotation be valid?

Many consultants use 7 to 30 days because authority and free zone fees and promotions change. State the date clearly and say that fees in force on the payment date apply.

Can I use this template for free?

Yes. Copy the structure below into your own document, or use our free generator, which builds the same layout with your branding and works out VAT and totals.

Last updated: October 2026